Retyping & searching
Manually digging line items, quantities and deadlines out of dozens of PDF pages and transferring them.
Hoursper tender, error-prone
Solution · Engineering & planning firms
Tenders & proposals: captured in minutes instead of hours
A productised AI solution that reads the relevant parameters out of PDF tenders, bills of quantities and proposals, structures them and makes them verifiable – so your team can focus on evaluation, not on retyping.
Before vs. after
What changes in the proposal process
Manual today
Missed details
Under time pressure, requirements, exclusion criteria or alternative bids slip through.
Gapsa costly mistake in the bid
Knowledge in heads
Which standard, which boilerplate, which calculation – held by individual people.
Silohard to transfer
With Tender AI
Automatic extraction
The AI reads the documents, extracts the relevant fields and presents them in a structured way.
Minutesto a verifiable overview
Completeness in view
Checklist-style capture of the required points – every entry linked to its place in the document.
Completeevery requirement visibly mapped
Reusable
Structured results flow into your tools (e.g. Excel) and become a reusable building block.
Systeminstead of lone fighters
Illustrative orders of magnitude, not a guaranteed value – the result depends on your documents and use case.
Who it is for
Engineering and planning firms as well as document- and proposal-intensive mid-sized companies that regularly evaluate tenders and bills of quantities or prepare proposals.
What you get
A ready-to-use solution plus the enablement to use it productively – as a fixed-price package.
- A turnkey application for a clearly defined use case
- Setup, testing on your real documents and an honest assessment of effectiveness
- Onboarding for your team and brief documentation
- A clearly defined scope at a fixed price – extensions optional
What the solution does
A tailored, turnkey application – built around your document types.
- Reads PDF tenders, bills of quantities and proposals (including scanned ones)
- Extracts relevant parameters: line items, quantities, deadlines, requirements, exclusion criteria
- Links every entry to its place in the document – verifiable, instead of guessing
- Exports in a structured way (e.g. to Excel) – integration with your systems possible
- Data-protection-compliant; for sensitive documents entirely in-house on request
Approach
Ready to use in a few weeks
A clearly scoped approach from use case to a productive solution – with decision points instead of flying blind.
01
Review use case & documents
We clarify the specific use case and examine your document types and data situation.
02
Set up extraction
We configure the fields and rules that matter for your tenders and proposals.
03
Test on real documents
We check the accuracy on your real documents and refine it – honestly assessed.
04
Handover & onboarding
Deployment, team onboarding and brief docs – the solution is ready for everyday use.
Typical frame: a few weeks, depending on your documents
Matching packages
How we can work together
Orientation On request
AI Potential Analysis
A prioritised map of your AI opportunities – assessed by value, effort, risk and data maturity.
2–4 weeks Learn moreDelivery On request
AI Use-Case Lab
Turn a good idea into a ready-to-build concept: data check, solution sketch, effort/value, go/no-go.
2–3 weeks Learn moreDelivery On request
AI Agent / Knowledge Bot MVP
A working assistant, tested on your data – with source citations, data protection and an honest evaluation.
4–8 weeks Learn moreFAQ
Frequently asked questions
What if the AI reads something incorrectly?
Every entry is linked to its place in the document, so your team can review it precisely. In the test on your real documents we measure the hit rate and name limits openly – we do not promise 100% automation.
Do our documents stay confidential?
Data protection is part of the solution from the start. For especially sensitive documents, processing can run entirely in-house; it is documented which data goes where. This is not legal advice.
What does it cost?
As a fixed-price package for a clearly defined use case – you receive a comprehensible proposal before any engagement. Extensions (further document types, integrations) are optional.
Capture your tenders in minutes?
We review your use case and set up a first version on your real documents – as solid proof that it works.